Last Updated: 05/30/24
Thank you for your interest in HireArt, Inc. (“HireArt,” “Company,” “we,” “us,” or “our”). HireArt is a modern platform for companies to source, hire, employ and manage contractors. Hiring managers can access a directory of pre-vetted, ready-to-hire candidates for contract jobs, schedule interviews and extend offers. Standing in as the employer of record, HireArt digitally onboards new hires and is responsible for payroll, time & attendance, benefits administration, and compliance. Using HireArt, candidates can apply not only to specific requisitions for contract jobs but also build profiles accessible to a broad universe of hiring managers who can engage them about contract jobs they have not applied to. HireArt, in short, helps candidates find the best jobs with ease, and hiring managers can cost-effectively hire the best candidates with short filltimes and high fill-rates. HireArt values the privacy of those who use our services. The following policy explains our practices surrounding the collection, use, and sharing of the personal information we collect.
If you are a California resident, the Additional Information for Residents of California section below includes additional information that we provide pursuant to the California Consumer Privacy Act of 2018 as amended from time to time (“CCPA”). That section includes information regarding the categories of information to be collected, the purposes for which the categories of information are collected or used, whether the information is sold or shared and how to opt-out, and how long the information is retained. You can find those details by clicking on the above links.
This Privacy Policy applies to personal information that we collect through our website as it may be modified, relocated and/or redirected from time to time (the “Site”), and to resumes that we receive from a variety of sources including the candidates themselves, staffing agencies, payroll providers and resume databases, that are used to populate our talent directory. Personal information means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person.
We collect personal information that you voluntarily share with us directly when you create an account or complete the “Contact Us” form on our Site. The categories of personal information that we collect include:
We collect personal information about candidates in the form of resumes received from a variety of sources including the candidates themselves, staffing agencies, payroll providers, and resume databases.
The Company collects the following personal information directly from candidates:
Job seekers can apply for jobs directly on our Site. We collect the following information directly from applicants:
We also may collect certain other information automatically when you visit the Site, such as the following:
As a general matter, we use, disclose, transmit, transfer, store, and otherwise process your information when we have an appropriate legal basis.
As a general matter, we use disclose, transmit, transfer, store, and otherwise process the information we collect from candidates, applicants, and users of our Site when we have an appropriate legal basis. We may process the information we collect from you for the following purposes:
1. For our and our customers’ legitimate interests, consistent with your rights and appropriate to the context, including for the following purposes:
2. To provide services that are subject to contractual terms you have accepted, such as our licenses, service agreements, and terms of use.
3. To the extent you provide your consent.
4. To comply with legal obligations.
We may and may allow third parties to track your online activities over time and across third-party websites or online services. For example, we may use web beacons to help us determine what links or advertisers brought you to our Site. We may also track your activities on our Site and link the personal information you have provided us, for example, your name, with your activities on our Site and on other websites.
We do not have the capability to support the Do Not Track (DNT) browser setting. DNT is a preference you can set in your browser’s settings to let the websites you visit know that you do not want the websites collecting your personal information.
The Company may share your personal information in the following circumstances:
The security and confidentiality of your personal information is important to us. The Company has implemented reasonable technical and organizational measures for the purpose of protecting the personal information we receive against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access and against any other unlawful forms of processing. However, these measures are not absolute, and the Company cannot guarantee the security of your personal information. In addition, the transmission of data over the Internet by its nature entails the use of systems under the control of third parties. As a result the Company cannot ensure the security of such systems.
We will retain the personal information we collect for as long as required to satisfy the purpose for which it is collected and used (for example, for the time necessary for us to fulfill orders, provide you with customer service, answer queries, or resolve technical problems), unless a longer period is required or permitted by law, such as to fulfill our legal obligations or to establish, protect or defend legal claims.
You may choose not to provide the personal information we request through the Site. However, in some cases, if you decide not to provide information we request, you may not be able to use certain features of the Site, and we may not be able to provide services, products, or information.
You may opt out of receiving our commercial email messages at any time by using the opt-out mechanism provided in the message.
You may be able to restrict the automatic collection of some information by the Site through your device’s operating system or browser, or take other steps to block, manage, or delete cookies. Doing so, however, may prevent you from using the functionality of the Site.
Before processing a resume received from a third-party, the Company sends the candidate an email giving them an opportunity to opt-out of using our services. The Company will permanently destroy the resume of any candidate who chooses to opt-out of using our services. Candidates who choose not to opt-out of using our services are placed in the Company’s talent directory and asked to edit their personal profile.
HireArt is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any protected category, characteristic or status. It is also the Company’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.
If you are an applicant with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the applicant portal on the Site as a result of your disability. You can request reasonable accommodations by sending an e-mail to support@hireart.com.
We operate internationally and your information may be transferred out of the jurisdiction where you are located, including to the United States. The data protection laws may differ from those in your jurisdiction and may not provide the same level of data protection compared to the laws in the jurisdiction in which you are located.
When we transfer personal information subject to the data protection laws of the European Economic Area (“EEA”), Switzerland, or the United Kingdom (“UK”) outside of the EEA, Switzerland, and UK, we will rely on a framework that provides appropriate safeguards, which could include the standard contractual clauses, binding corporate rules, or another framework deemed adequate by the European Commission.
If you are located in the EEA, Switzerland, or the UK, you have rights to request access to, correction of, erasure of, or to receive your personal information or transfer your personal information to another controller. You also have rights to request to object to or restrict the processing of your personal information. If our processing of your personal data is based on your consent, you may withdraw that consent without impacting the lawfulness of processing based on your consent before its withdrawal. You may exercise these rights, if applicable, by contacting us as described in the Questions or Requests section of this Policy below. Individuals located in the EEA, Switzerland, or UK may also have the right to lodge a complaint with an EEA, Swiss, or UK supervisory authority, as applicable.
This section of the Privacy Policy applies only to consumers who reside in California (as used in this section, “consumers” or “you”) and to our processing of particular consumers’ or consumer households’ personal information (“California Personal Information”) that HireArt collects through any means, including the Site and other online and offline methods. California Personal Information does not include, and this section of the Policy does not apply to, information that is subject to exceptions from the California Consumer Privacy Act of 2018 (“CCPA”), such as deidentified information.
This section also does not address our processing of personal information of our own job applicants, employees, and contractors for human resources, employment, benefits administration, health and safety, and other similar business-related and legal compliance purposes.
Additionally, this section of the Privacy Policy applies only to the extent we direct the purposes and means of California Personal Information processing and otherwise qualify as a “business” under the CCPA. It does not apply to our activities as a “service provider” to our clients, as that term is defined under the CCPA, or to California Personal Information that we process in that capacity.
The Company may collect, and may have collected in the preceding 12 months, the categories of California Personal Information described above in the Personal Information We Collect section, which include:
We may use, disclose, and otherwise process the categories of California Personal Information described above for the purposes set out in the How We Use the Personal Information We Collect section above.
We may collect California Personal Information:
In the preceding 12 months, we may have disclosed the categories of California Personal Information listed below to the categories of third parties identified below for a business purpose:
We do not sell California Personal Information in exchange for monetary consideration. However, the CCPA defines “sale” very broadly in a manner that includes disclosing California Personal Information in exchange for any other valuable consideration, and also regulates the “sharing” of California Personal Information with third parties for cross-context behavioral advertising purposes, which means displaying advertising to you based on California Personal Information obtained or inferred from your activities over time across different websites, applications, and other online services we do not operate. Under the CCPA, we may “sell” or “share,” and we may in the preceding 12 months have “sold” or “shared,” the following categories of California Personal Information:
We may have sold or shared each of these categories of California Personal Information with third parties such as advertising networks that enable or participate in targeted and cross-context behavioral advertising, and analytics providers that provide online tracking technologies that we use to analyze use of the Site.
We do not have actual knowledge that we sell California Personal Information of consumers under 16 years of age or share the California Personal Information of consumers under the age of 16 for cross-context behavioral advertising purposes.
The CCPA provides consumers with specific rights regarding their California Personal Information. This section describes those rights and explains how to exercise them.
Right to Data Portability. You may request obtain a copy of your California Personal Information in a portable and, if technically feasible, readily usable format that allows you to transmit the California Personal Information to another person or entity without hindrance.
Right to Deletion. You may request that we delete your California Personal Information, subject to certain exceptions.
Right to Correction. You may request that we correct California Personal Information about you that is inaccurate. We will take into account the nature of the California Personal Information and the purposes of our processing when we address your request.
Right to Opt Out of Sales of California Personal Information and Sharing of California Personal Information for Cross-context Behavioral Advertising. You may request that we not sell your California Personal Information or share your California Personal Information for cross-context behavioral advertising. You may make this request by visiting the cookie settings tool at the bottom or bottom right of our homepage and clicking “Deny.”
We have also configured our Site to process opt-out preference signals that may allow you to inform us of your desire to opt out of sales or sharing as described in the above paragraph. Opt-out preference signals must be in a format commonly used and recognized by businesses and be delivered by a platform, technology, or mechanism that makes clear to consumers that the use of the signal is meant to have the effect of opting the consumer out of sales and sharing of California Personal Information as described above. If you do not have an account with us or are not logged into your account, your opt-out preference signal will be linked to your browser identifier only and may not be linked to other California Personal Information, such as account information, about you that we process that is not associated with your browser identifier.
If we receive an opt-out preference signal from you, we may offer you the option to provide additional information to help facilitate your opt-out request. We may also notify you if an opt-out preference signal we receive from you conflicts with your privacy settings or participation in certain programs we offer, and request your consent to sales or sharing of California Personal Information or to affirm your intent to withdraw from any relevant programs.
Even if you opt out of sales or sharing of your California Personal Information for cross-context behavioral advertising, you may still see our ads online at other sites and apps, and we may still base aspects of ads on your interactions with us and the Site.
Right to Access to Specific Information. You have the right to request that we disclose certain information to you about our collection, use, and disclosure of your California Personal Information during the applicable time period for your request. If we receive a request from you pursuant to the “Exercising Your Rights” section below and confirm the request, we will disclose to you, depending on the scope of the request:
Exercising Your Rights. To exercise these rights, you may submit a verifiable consumer request as described above or by either:
Only you, or an agent that you authorize to act on your behalf in accordance with applicable law, may make a verifiable consumer request related to your California Personal Information. You may also make a verifiable consumer request on behalf of your minor child.
Your request must provide information sufficient to verify you are the person about whom we collected California Personal Information. In order to verify your request, we may ask you to provide information such as your first and last name, address, email address, phone number, and any other information necessary to verify your identity. Your request must also include sufficient detail for us to properly understand, evaluate, and respond to it.
You may designate an authorized agent to submit requests on your behalf through a valid power of attorney in certain circumstances or through signed written permission that authorizes the agent to act on your behalf. We may require additional information when requests are submitted through an authorized agent, such as requiring the submission of signed written permission for the agent to act on your behalf and requiring you to verify your identity directly with us or to confirm the authorized agent’s permission to act on your behalf directly.
We cannot respond to a request or provide you with California Personal Information if we cannot verify your identity or authority to make the request and confirm the California Personal Information relates to you.
Privacy Rights. Colorado, Connecticut, Delaware, Indiana, Iowa, Montana, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia (“Additional States”) privacy laws’ provide residents of those states with additional rights regarding our processing of personal information subject to those laws. We have described such privacy rights below as applicable.
As the rights described below are provided by law, there may be limitations or exceptions that apply to your request in accordance with applicable legal requirements. We have described these rights generally, without noting all applicable or potentially applicable limitations or exceptions. When you make a request, we may provide more detailed information regarding any legal requirements applicable to or your request and whether any exception or limitation applies.
Subject to certain limitations and exceptions, the residents of the Additional States with rights to request that we:
To exercise any of these rights, please contact us by visiting our webform and completing the fields, or through a method described in the “Questions or Requests” section below and identifying the exercise of one of your privacy rights as the reason you are contacting us, or as specifically described elsewhere in this section. To appeal a decision regarding a request to exercise these rights, please describe the issue and request an appeal by responding to the communication of our decision, using our webform, or otherwise contacting us as described in the “Questions or Requests” section below.
We have configured our Site to be compatible with opt-out preference signals that may allow you to signal a preference to opt out of or restrict our use of tracking technologies that may result in personal information exchanges for money or other valuable consideration or processing for cross-context behavioral or targeted advertising purposes. Opt-out preference signals must clearly communicate that the use of the signal is meant to have the effect of opting you out of personal information exchanges for money or other valuable consideration or processing for cross-context behavioral or targeted advertising purposes. If you do not have an account with us or are not logged into your account, your opt-out preference signal will be linked to your browser identifier only and may not be linked to other personal information, such as account information, about you that we process that is not associated with your browser identifier.
If we receive an opt-out preference signal from you, we may offer you the option to provide additional information to help facilitate your opt-out request. Even if you opt out of processing for targeted advertising, you may still see our ads online at other sites and apps, and we may still base aspects of ads on your interactions with us and our Site.
Additional Privacy Rights Information for Colorado Residents. If you are a Colorado resident, you may authorize another person, acting on your behalf, to opt out of exchanges of your personal information for money or other valuable consideration or processing for targeted advertising purposes, including through opt-out preference signals. We will respect an opt-out request received from a person authorized by the consumer to act on your behalf if we can authenticate, with commercially reasonable effort, your identity and the authorized agent’s authority to act on your behalf.
We may use commercially reasonable processes to authenticate your identity or the authority of your authorized agent. Those processes will consider the privacy right you seek to exercise, the type, sensitivity, value, and volume of relevant personal information, the level of harm improper access or use could cause, and the cost of authentication. In order to authenticate your request, we may require you to provide information to enable us to match that information to the records we maintain. The information we request for authentication purposes may include your name, email address, phone number, or other information that may allow us to authenticate your identity.
Additional Privacy Rights Information for Delaware Residents. Delaware also provides its residents with a right to obtain a list of third parties to which we have disclosed personal information.
Deidentified Data. We will maintain and use deidentified information that does not constitute personal information in deidentified form and will not attempt to reidentify such deidentified information except to the extent permitted by applicable law. We process personal information as described in this Policy.
Candidates or applicants who would like to access, update, modify, or delete their information can contact support@hireart.com For questions or concerns about the Company’s privacy policies and practices, please contact us at support@hireart.com
The Company may change this Privacy Policy from time to time in its sole discretion. If the Company makes a material change to this Privacy Policy, we will inform you by posting a notice on this site. Those changes will go into effect on the effective date posted in the revised notice. The new privacy policy will apply to all current and past users of the careers site and to all information collected before the date of the change. The new privacy policy will replace any prior privacy policies that are inconsistent. Please check periodically for changes to this Privacy Policy, and especially before you provide any personal information to the Company. If the Company materially changes how we use, disclose or otherwise process your personal information, we will contact you before doing so and obtain your consent, where legally required to do so, before using, disclosing or otherwise processing your personal information other than as described in this Privacy Policy.
